Executive Assistant, Factory
About the role
Belize Sugar Industries is hiring an Executive Assistant for its Factory at Tower Hill. The Executive Assistant gives confidential administrative, coordination and analytical support to the Manager, Industrial Operations and the Factory team. The role keeps official and employee records, coordinates reports, payroll submissions, correspondence, licences, safety and transport paperwork, invoices and petty cash, and prepares monthly reviews of spending against approved budgets.
Responsibilities
- Receive, record, circulate and file daily, weekly and monthly Laboratory and Manufacturing reports
- Handle mail, scanning, copying, distribution and document control for the Factory Office
- Distribute weekly cane requirements to the Manager, Industrial Operations and the Sugar Cane Production Committee
- Prepare and submit weekly staff time sheets and approved payroll information on time
- Send approved notices on leave, sick certificates, temporary employment and other employee matters to Payroll and HR
- Keep logs of authorised transport trips for hourly-paid employees
- Record and circulate Industrial Site municipal-waste information submitted to SWAMA
- Create purchase requisitions for approved Factory or Projects needs
- Send service invoices to Accounts promptly and follow up incomplete paperwork
- Keep accurate digital records and prepare comparative analyses and trend reports for management
Requirements
- Associate degree or diploma in Office Administration, Business Administration, Secretarial Studies or a related field
- At least 3 years of progressively responsible secretarial or administrative experience, preferably in an industrial, manufacturing, engineering or unionised setting
- Strong working knowledge of Word, Excel, Outlook, electronic filing and document control
- Experience preparing reports, correspondence, payroll records, purchase requisitions and invoices
- Good written and spoken English
- Excellent organisation, time management and attention to detail
- Discretion with confidential employee, payroll and business information
- Able to manage recurring deadlines and work with limited supervision
Preferred qualifications
- Bachelor's degree
- English and Spanish